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Fixed-Width File Layout - Version 1


Please note that every record must be on its own line.
Field Type Length Start Position End Position Status Comments
Worker's First Name Char 11 1 11 Required
Worker's Middle Initial Char 1 12 12 Optional
Worker's Last Name Char 15 13 27 Required
Worker's Address Line 1 Char 30 28 57 Required
Worker's Address Line 2 Char 30 58 87 Optional
Worker's City Char 18 88 105 Required
Worker's State Char 2 106 107 Required Valid 2 letter state code (e.g. MS)
Worker's Zip Code Numeric 5 108 112 Required
Worker's Zip +4 Numeric 4 113 116 Required
Worker's SSN Number 9 117 125 Required All zeroes will be rejected
Worker's Date of Hire Numeric 8 126 133 Required YYYYMMDD
Worker's Date of Birth Numeric 8 134 141 Required YYYYMMDD, if unknown -00000000
Worker's Gender Char 1 142 142 Required M/F/U
Worker's Work State Char 2 143 144 Required Valid 2 letter state code (default to MS)
Employer's Name Char 30 145 174 Required
Employer's Payroll Address Line 1 Character 30 175 204 Required
Employer's Payroll Address Line 2 Char 30 205 234 Optional
Employer's Payroll City Char 18 235 252 Required
Employer's Payroll State Char 2 253 254 Required Valid 2 letter state code (default to MS)
Employer's Payroll Zip Code Numeric 5 255 259 Required
Employer's Payroll Zip +4 Numeric 4 260 263 Required
Employer's Payroll Country Code Char 2 264 265 Optional
Employer's Federal EIN Numeric 9 266 274 Required
Employer's State EIN Numeric 10 275 284 Required If unknown default to 0000000000
Employee Salary Numeric 8 285 292 Required No decimal, last two digits for cents. Right-justify with leading zeroes
Payment Frequency Char 1 293 293 Required Effective December 1, 2010 use W (weekly), B (bi-weekly), M (monthly), and A (annual). If unavailable, default to a space or blank
Employee eligible for an insurance benefit Char 1 294 294 Required Y or N
Filler Char 6 295 300 Required blank spaces
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