If you are an employer with employees in more than one state, you are a multistate employer. There are two options for Multistate employers to report their new hires:
Report newly hired employees to the state in which they are working. You must follow the specific new hire regulations of each state to which you will report.
Select one state where you have employees working and electronically report all new hires to that state. Get more information on electronic reporting.
When you select Option 2, you are only required to follow the new hire regulations of the state you have chosen to receive your new hire reports. Selecting this method can save time and money for employers by consolidating their new hire reports and electronically submitting them to a single state.
Note: You may only report new hires using either Option 1 OR Option 2.
If you choose Option 2 for reporting your new hires, you are required to notify the U.S. Department of Health and Human Services as to which state you have designated to receive all of your new hire information. This is called "Multistate employer registration" and you can notify the Department in one of the following three ways:
Remember, Multistate employers must electronically report the following information for each new hire:
Multistate new hire reports must be submitted electronically via our Web site, or as a file that adheres to our file submission layout specifications. View more information on electronic reporting.
If you have any further questions regarding Multistate reporting, please contact us.
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